Engagement Notice and Billing Report Submission Guidance

To make it easier for you to submit Engagement Notices and receive billing reports in a secure and more efficient way, the Marketplace team are pleased to announce that a new functionality has been released and is available for you to use within the Marketplace Supplier Dashboard.

Background
Suppliers are required to notify the Marketplace team within 10 days of contract signing and submit a billing report on a quarterly basis. Previously, this required you to download templates for an Engagement Notice and a Billing Report, fill them in and then email them to the Marketplace team who then manually transfer the data. This new process will be less manual for both you and the Marketplace team.

What’s new

• Online smart forms for submitting your:
  • engagement notices
  • billing reports.
• Ability to:
  • save and review draft engagement notice and billing reports
  • withdraw an engagement notice.
• You’ll receive automated reminders from us for:
  • engagement notices
  • quarterly billing reports
  • overdue quarterly billing reports.

What you need to do
You must use the new functionality to submit your engagement notice and quarterly billing report. Manual submissions of engagement notices and billing reports will no longer be accepted.

How: Via your Marketplace dashboard.

When: Billing reports are due by the 20th of the next month following the current quarter. For example, quarter one is January-March, billing report is due 20th April. Engagement reports are due within 10 days of contract signing.

Quarters are January to March, April to June, July to September, October to December.  

SaaS suppliers
If you are an approved supplier for SaaS services, you are still required to submit your engagement notices and billing reports through your dashboard. You will not be charged for the Lead Agency Fee.

Contact
If you need assistance or wish to learn more about using this new feature, refer to the attached guidance [PDF, 758 KB], or email marketplace@dia.govt.nz.  

If you have any questions about submitting your engagement notice and billing information to us, you can email invoicing@dia.govt.nz.

DIA Engagement Notice and Billing Report Guide v1.0
Download the guide here [PDF, 758 KB]